01 · Find the real blockage
We investigate the live process, reconcile the evidence and expose the decision or ownership gap.
Operational transformation · software-backed delivery
We fix the operational problems that fall between business, IT and software.
Heramind combines senior hands-on consulting, secure data work and purpose-built software. We step into finance, ERP, master-data and process issues that keep circulating, build the missing control layer and leave a working operating rhythm.
Days, not decksfocused delivery before a long programme
One delivery unitanalysis, build, controls and handover together
Evidence-ledtraceable numbers, human approval and honest capability labels
Heramind ControlTotal outstanding€1,640,450
Total overdue€932,050
Overdue ratio57%
Live preview of the Cash Control portal (fictional data)EXPLAINABLE PRIORITY · HUMAN CONTROLExplore pilot 01 →
LIVEAuthenticated fictional platform
TRACEABLEEvery metric to source
CONTROLLEDHuman approval before action
4 LANGUAGESEN · NL · FR · 中文
The Heramind control journey
From scattered signals to one operating rhythm.
We do not add another reporting layer. We turn the files, hand-offs and decisions you already have into a control system people can actually run.
- 01
Fragmented data
ERP exports, spreadsheets and inbox decisions tell different stories.
- 02
Reconciled truth
A traceable baseline shows what is real, missing and disputed.
- 03
Clear ownership
Every priority gets an owner, next action and deadline.
- 04
Controlled action
Teams operate from one rhythm; management sees movement, not stale reports.
The Heramind model
Consultancy thinks. Software standardises. We diagnose, build and embed.
The hardest operational issues rarely belong to one system or team. They sit between finance, ERP, data, process ownership and the people expected to make it work.
02 · Build the missing layer
We create the workflow, dashboard, control or focused software that the situation actually needs.
03 · Make it operable
We add approvals, traceability, handover and a rhythm the business can run without a permanent consulting army.
Why speed changes the economics
Traditional delivery fragments analysis, build and validation across roles and hand-offs. A small senior AI-native team can concentrate that work in one controlled cycle. The promise is not cheap hours. It is fewer hand-offs, faster evidence and a working result.
Working software, not a slide
See the control layer think.
The Cash Control experience combines reconciled metrics, explainable priority, ownership and action. The data below is fictional; the operating pattern is real and testable.
Enter the guided demoCash Control · 16 JUL 2026FICTIONAL DATA
EXPOSURE MAP
Priority queueEXPLAINABLE SCORE
Atlas Verpakkingen B.V.€378,700
62Point contributionoverdue amount +24 · days overdue +13 · concentration +10 · missing owner +10 · strategic account +5
Eemland Bouwgroep B.V.€89,100
41Point contributionoverdue amount +6 · days overdue +25 · missing owner +10
CoreTech Systems GmbH€85,250
34Point contributionoverdue amount +5 · days overdue +14 · broken promise +15
The problem we solve first
Your cash is late. Your team is busy. Your reporting is already old.
Most finance teams don't lack effort. They lack a control layer. The symptoms are always the same:
Open items live in exports
The ERP has the data, but the working truth lives in this week's Excel download, different every time someone pulls it.
Follow-up lives in spreadsheets
Reminders, notes and promises are scattered across personal files and inboxes. Nobody sees the whole picture.
Ownership is unclear
Big overdue balances sit with no owner. The riskiest customers get called last, or not at all.
Reporting arrives too late
By the time management sees the numbers, they describe last month's problem. Decisions run on stale data.
Where we sit
Between consultancy and software. Deliberately.
Consultants advise and leave. Software forces you into its model. Heramind builds the working control layer in between: process expertise, structured data, dashboards and workflow your team actually uses.
Traditional consultancy
- Long programmes, delayed value
- Abstract recommendations
- Adoption is your problem
Heramind
- Starts with one urgent, measurable problem
- Works from your existing exports, value in weeks
- Builds the dashboard, workflow and rhythm with your team
- Proves value before asking you to scale
Standard enterprise software
- Months of implementation first
- Rigid model that you adapt to
- Often far bigger than the problem
First offer: Cash Control
Start small. See results. Then decide.
A clear ladder: a fixed-price diagnostic, a focused sprint, and optional monthly support. No licence lock-in, no year-long programme.
Cash Diagnostic
2-3 days · fixed price
€2,500
- Scan of your debtor position & ageing
- Data-quality and process assessment
- Quick wins you can execute immediately
- Honest go/no-go advice for a Sprint
Core offer
Cash Control Sprint
2-4 weeks
from €9.500
- Cleaned, reconciled debtor & open-item view
- Cash-control dashboard with explainable priorities
- Action tracker: owner, next step, deadline per case
- Escalation rhythm and follow-up cadence
- Management summary your board can act on
Monthly Control Support
recurring · cancel monthly
from €2,500 /month
- Monthly data refresh and snapshot
- Period-over-period trend and ageing drift
- Promise-to-pay and action follow-through
- Continuous process improvement
Qualification
We'd rather tell you now than after an invoice.
The Sprint works brilliantly for some organisations and is wrong for others. Check yourself:
A strong fit if…
- You're mid-market (roughly 50-500 employees) with an in-house finance function
- Open debtor balance of roughly €500K or more, with visible overdue pressure
- You can share an ERP/Excel export and involve the process owners
- You want working control in weeks, and you'll act on the priorities
Not a fit if…
- You're looking for a full ERP implementation or replacement
- You're mid-cutover and can't stabilise your source data
- You want a software licence without changing how the team works
- There's no accountable finance sponsor for the engagement
How it works
From first look to monthly rhythm.
One clean journey. Each step earns the next, and you can stop after any step.
See it
A guided demo on realistic (fully fictional) data shows exactly what control looks like, before you share anything.
Diagnose
We take one controlled export, validate and reconcile it, and show you your real position, gaps and quick wins.
Sprint
In 2-4 weeks we build your dashboard, priorities, ownership and escalation rhythm. Live, with your team.
Sustain
Monthly refresh, trend view and follow-through, until your team runs the rhythm without us.
Beyond cash
Cash control is where we start. Not where we stop.
The Sprint usually surfaces adjacent issues: master data, payment terms, hand-offs, reporting. When there's evidence, these become the next assignment.
Finance TransformationProcurement TransformationMaster Data & Data QualityProcess OptimisationOperational DashboardsBusiness IntelligenceWorkflow AutomationAI & Business Automation
Honesty note: this is our capability map, not a claim that every module exists as finished software today. We validate the foundation for each assignment and always distinguish service, working software and roadmap.
Selected work
A capability is only useful when you can see how it works.
Explore an independent customer-experience concept and an anonymised enterprise-control pattern. Every page states what is proven, conceptual or still gated.
Independent concept study
See all work →Secure Me
A multilingual safety journey designed as an independent Heramind concept. Not commissioned or endorsed by Verisure.
View study →Anonymised capability studyEnterprise mass-change control
Controlled, reversible preparation for high-volume master-data changes with approval and reconciliation.
View study →
Why Heramind exists
Built from the work between systems, teams and decisions.
Heramind is the product of hands-on finance, ERP, data and operational transformation work. The recurring lesson is simple: technology only creates value when people can see what matters, own the next move and prove what changed.
Read our operating principlesQuestions we always get
Frequently asked questions
Do we need to connect our ERP?
No. The Diagnostic and Sprint work from a controlled CSV or Excel export of your open items. Every import is validated and reconciled against a control total you approve, so the dashboard is trusted before anyone acts on it. Deeper integration is a later, evidence-based decision.
Is our data safe?
The public demo contains only fictional data. Real client data is not accepted until tenant isolation, access control, audit logging, data-processing terms and security testing have passed the documented pilot gates. We'll gladly walk your IT or compliance team through the evidence.
We already have collections or ERP software. Is this redundant?
We don't replace your ERP or a full order-to-cash suite. We build the control layer that's usually missing: reconciled data, explainable priorities, clear ownership and a follow-up rhythm your team actually uses. Your existing systems remain the source of record.
What does "explainable priority" mean?
Every priority score is rule-based: amount overdue, days overdue, concentration, disputes, broken promises-to-pay, missing ownership. You see exactly which factors contribute and can override with a reason. No opaque AI verdicts about your customers.
Start with one problem. Prove it. Then go further.
That's the promise, and the discipline. It protects your budget and our credibility.
Talk to us
Book a Cash Diagnostic.
Fixed price €2,500 · 2-3 days · concrete findings and an honest go/no-go on a Sprint.
Prefer e-mail? Reach us directly and we'll respond within one working day. We'll ask about your debtor balance, your ERP and who owns collections. The same questions we'd ask in the first call.