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Book a Cash Diagnostic
Practical Finance & Operations Solutions

Turn scattered finance data into control, action and cash.

Heramind helps organisations turn fragmented finance and operational processes, scattered data and unclear ownership into practical control, faster execution and measurable business impact. We don't stop at recommendations. And we don't force your business into a rigid package.

Book a Cash Diagnostic: €2,500See how it works
Total overdue, demo data
€932,050
Overdue ratio57%
Request a guided demo →
Dashboard
Customers
Invoices
Contracts
Reports
Total outstanding
€1,640,450
Total overdue
€932,050
Overdue ratio
57%
Live preview of the Cash Control portal (fictional data)Request a guided demo →
2-4 weeks
from data chaos to working cash control
Export-first
we start from your ERP/Excel exports, no integration project
Explainable
every priority and number can be traced to its source
The problem we solve first

Your cash is late. Your team is busy. Your reporting is already old.

Most finance teams don't lack effort. They lack a control layer. The symptoms are always the same:

Open items live in exports

The ERP has the data, but the working truth lives in this week's Excel download, different every time someone pulls it.

Follow-up lives in spreadsheets

Reminders, notes and promises are scattered across personal files and inboxes. Nobody sees the whole picture.

Ownership is unclear

Big overdue balances sit with no owner. The riskiest customers get called last, or not at all.

Reporting arrives too late

By the time management sees the numbers, they describe last month's problem. Decisions run on stale data.

Where we sit

Between consultancy and software. Deliberately.

Consultants advise and leave. Software forces you into its model. Heramind builds the working control layer in between: process expertise, structured data, dashboards and workflow your team actually uses.

Traditional consultancy

  • Long programmes, delayed value
  • Abstract recommendations
  • Adoption is your problem

Heramind

  • Starts with one urgent, measurable problem
  • Works from your existing exports, value in weeks
  • Builds the dashboard, workflow and rhythm with your team
  • Proves value before asking you to scale

Standard enterprise software

  • Months of implementation first
  • Rigid model that you adapt to
  • Often far bigger than the problem
First offer: Cash Control

Start small. See results. Then decide.

A clear ladder: a fixed-price diagnostic, a focused sprint, and optional monthly support. No licence lock-in, no year-long programme.

Cash Diagnostic

2-3 days · fixed price
€2,500
  • Scan of your debtor position & ageing
  • Data-quality and process assessment
  • Quick wins you can execute immediately
  • Honest go/no-go advice for a Sprint
Start here
Core offer

Cash Control Sprint

2-4 weeks
from €9.500
  • Cleaned, reconciled debtor & open-item view
  • Cash-control dashboard with explainable priorities
  • Action tracker: owner, next step, deadline per case
  • Escalation rhythm and follow-up cadence
  • Management summary your board can act on
Discuss a Sprint

Monthly Control Support

recurring · cancel monthly
from €2,500 /month
  • Monthly data refresh and snapshot
  • Period-over-period trend and ageing drift
  • Promise-to-pay and action follow-through
  • Continuous process improvement
Ask about support
Qualification

We'd rather tell you now than after an invoice.

The Sprint works brilliantly for some organisations and is wrong for others. Check yourself:

A strong fit if…

  • You're mid-market (roughly 50-500 employees) with an in-house finance function
  • Open debtor balance of roughly €500K or more, with visible overdue pressure
  • You can share an ERP/Excel export and involve the process owners
  • You want working control in weeks, and you'll act on the priorities

Not a fit if…

  • You're looking for a full ERP implementation or replacement
  • You're mid-cutover and can't stabilise your source data
  • You want a software licence without changing how the team works
  • There's no accountable finance sponsor for the engagement
How it works

From first look to monthly rhythm.

One clean journey. Each step earns the next, and you can stop after any step.

See it

A guided demo on realistic (fully fictional) data shows exactly what control looks like, before you share anything.

Diagnose

We take one controlled export, validate and reconcile it, and show you your real position, gaps and quick wins.

Sprint

In 2-4 weeks we build your dashboard, priorities, ownership and escalation rhythm. Live, with your team.

Sustain

Monthly refresh, trend view and follow-through, until your team runs the rhythm without us.

Beyond cash

Cash control is where we start. Not where we stop.

The Sprint usually surfaces adjacent issues: master data, payment terms, hand-offs, reporting. When there's evidence, these become the next assignment.

Finance TransformationProcurement TransformationMaster Data & Data QualityProcess OptimisationOperational DashboardsBusiness IntelligenceWorkflow AutomationAI & Business Automation
Honesty note: this is our capability map, not a claim that every module exists as finished software today. We validate the foundation for each assignment and always distinguish service, working software and roadmap.
Questions we always get

Frequently asked questions

Do we need to connect our ERP?
No. The Diagnostic and Sprint work from a controlled CSV or Excel export of your open items. Every import is validated and reconciled against a control total you approve, so the dashboard is trusted before anyone acts on it. Deeper integration is a later, evidence-based decision.
Is our data safe?
The public demo contains only fictional data. Real client data is not accepted until tenant isolation, access control, audit logging, data-processing terms and security testing have passed the documented pilot gates. We'll gladly walk your IT or compliance team through the evidence.
We already have collections or ERP software. Is this redundant?
We don't replace your ERP or a full order-to-cash suite. We build the control layer that's usually missing: reconciled data, explainable priorities, clear ownership and a follow-up rhythm your team actually uses. Your existing systems remain the source of record.
What does "explainable priority" mean?
Every priority score is rule-based: amount overdue, days overdue, concentration, disputes, broken promises-to-pay, missing ownership. You see exactly which factors contribute and can override with a reason. No opaque AI verdicts about your customers.

Start with one problem. Prove it. Then go further.

That's the promise, and the discipline. It protects your budget and our credibility.

Talk to us

Book a Cash Diagnostic.

Fixed price €2,500 · 2-3 days · concrete findings and an honest go/no-go on a Sprint.

Prefer e-mail? Reach us directly and we'll respond within one working day. We'll ask about your debtor balance, your ERP and who owns collections. The same questions we'd ask in the first call.

Opens in your own e-mail client. No newsletter, no drip campaign. One human reply.